Production, Booking & IP Policy

Who this covers

These Master Terms govern every commercial engagement with LaunchBox, however it is booked: invoice, click-wrap, written agreement, in-person booking, or electronic acceptance.

The operating entities are LaunchBox Collective LLC (facility, studio, equipment and event rentals, memberships, coworking; DBAs LaunchBox and The LightBox) and LaunchBox Media Group LLC (video, audio, photography, podcast, broadcast, post, virtual production, LaunchBox Music, and Brand Paths agency services; DBAs LBMG, LaunchBox Studios, LaunchBox Productions). Both are wholly owned subsidiaries of LaunchBox Holdings LLC, held by the Pfahlert Family Private Trust. Together they are referred to as LaunchBox.

Engagement tiers & IP ownership

Ownership of creative work depends on the engagement tier. Every booking falls into exactly one.

Tier 1 — Facility or Equipment Rental (client-owned)

When you rent a room, stage, studio, coworking space, or LaunchBox gear without LBMG crew, engineer, or agency service, and bring your own team, you own everything you create. LaunchBox asserts no copyright, no license-back, and no work-for-hire claim. The rental is a license to use the space or gear, not a production engagement. You handle your own recording, backup, and storage, and are liable for loss or damage to rented equipment.

Tier 2 — LBMG crew or engineer

The moment you engage any LBMG crew or engineer, in a package, added to a rental, or a la carte, LBMG becomes the production company of record. Unless a signed agreement says otherwise, all video, audio, photographic, lighting, design, and virtual-production materials are LBMG's intellectual property. You receive a non-exclusive, perpetual, worldwide license to use the final deliverables for your stated brand, campaign, or distribution purpose. All masters (raw footage, project files, stems, RAW files, renders) remain LBMG property. Transfer of ownership requires a signed Rights Transfer Agreement.

Tier 3 — Virtual LED Broadcast Studio

Every booking of the Virtual LED Broadcast Studio is a Tier 2 engagement by design, because the volume, render engine, camera tracking, and broadcast pipeline are inseparable from LBMG operation.

Tier 4 — Brand Paths & agency

Brand Paths, creative direction, show development, distribution strategy, branding, sponsorship decks, media coaching, scripting, and set design follow all Tier 2 IP terms. Strategic and creative work product (treatments, scripts, shot lists, look books, brand books, style guides, distribution plans) remains LBMG property with a non-exclusive license for your stated campaign, unless assigned in a signed Brand Paths agreement.

Rights transfer & buyouts

Full ownership transfer requires a signed Rights Transfer Agreement and an IP Buyout Fee, typically 200 to 300% of total production value. Partial transfers, such as an exclusive sync license or master-use buyout, are available and priced per project.

Booking, payments & cancellations

General terms

• Payments are final once services commence. Deposits are non-refundable except where a schedule below says otherwise.
• Rescheduling and cancellations must be in writing; email is accepted.
• Plan, session, and retainer hours do not roll over unless agreed in writing.
• Recurring or lease payments not received by the 3rd of the month incur a $25 per-day late fee.
• Chargebacks and non-payment suspend all license grants and deliverable access until balances clear.
• Service commences at the earliest of crew arrival, facility opening for your use, start of post-production, or release of a draft.

Studio & facility rentals (hourly / daily)

• 50% deposit at booking; balance due at or before session start.
• More than 7 days out: full refund less a $50 admin fee.
• 48 hours to 7 days: 50% forfeit. Under 48 hours or no-show: 100% forfeit.
• Reschedule 48+ hours out: no penalty, subject to availability. Under 48 hours: 50% rebooking fee.

Multi-day production bookings

• 25% deposit at booking, non-refundable after 14 days.
• More than 30 days out: full refund less deposit. 14 to 30 days: 50% forfeit. Under 14 days: 100% forfeit.

Equipment rentals

• 100% of rental fee plus a refundable security deposit, or an insurance certificate naming LBC as additional insured.
• More than 48 hours out: refund less $25 restocking. Under 48 hours: 50% forfeit. No-show: 100% forfeit.
• Late return: 1.5x daily rate per day. Loss, theft, or damage billed at full replacement cost.

Memberships & recurring plans

• Billed monthly in advance, auto-renewing. Included hours and benefits do not roll over unless stated in writing.
• Cancellation requires 30 days written notice before the next cycle; late notice remains billable one additional cycle. No prorated refunds.

Production services & crew

• 50% deposit at signing; balance due on or before shoot day.
• More than 14 days out: 25% forfeit. 7 to 14 days: 50%. 48 hours to 7 days: 75%. Under 48 hours or day-of: 100%.
• Outdoor weather reschedule: no penalty within 30 days, subject to crew availability.
• Overtime billed at 1.5x crew day rate after 10 hours on-call. Travel, per-diem, and expendables at cost plus 15%.

Post-production

• 50% deposit at signing. Cancellation before work begins: deposit retained.
• After work begins: current-state work product delivered, balance due pro rata with a 25% minimum completion fee. Out-of-scope revisions billed hourly.

Brand Paths & agency

• First month at signing; subsequent months billed monthly in advance on the anniversary date.
• Client early termination: 30 days written notice; fees due through the notice period. Auto-renews month-to-month unless 30 days non-renewal notice.
• Termination for LBMG breach, uncured after 30 days: released from future obligations. Termination for client breach including non-payment, uncured after 15 days: remaining balance accelerates.

Music commissions

• 50% deposit at signing, non-refundable once composition begins. Two revision rounds included.
• Rush delivery under 14 days: 25% surcharge. Default license is Path A (license with credit) unless a Music Rights Purchase Agreement is signed.

Events & AV

Applies to weddings, corporate events, fundraisers, activations, private parties, and similar dated events, including AV, broadcast, and live-event production support.

• 50% deposit at booking, non-refundable.
• More than 90 days out: deposit forfeit only. 60 to 90 days: 75% forfeit. 30 to 60 days: 90%. Under 30 days: 100%.
• Force-majeure reschedule: one no-penalty reschedule within 12 months where cancellation is caused by government order, declared emergency, or documented force-majeure event, subject to availability.
• Cleaning and restoration beyond standard turnover billed at cost plus 15%. A refundable damage deposit may be required.

Any event engaging LBMG AV crew, broadcast engineers, or the Virtual LED Broadcast Studio is a Tier 2 production engagement; recordings, multicamera captures, IMAG, stream files, and AV deliverables are owned and licensed per the ownership terms above.

LaunchBox Music

Music carries two separate copyrights: the sound recording (the master) and the musical composition (the song). They are treated separately.

• You record without an LBMG engineer (Tier 1): you own 100% of both the master and the composition.
• An LBMG engineer tracks, produces, mixes, or masters your song (Tier 2): LBMG owns the master, subject to your non-exclusive license, unless a signed Rights Transfer assigns it. LBMG claims no ownership of your underlying composition by default; any LBMG co-writing must be documented in a signed split sheet.
• LBMG composes original music for your show, podcast, production, or event: LBMG owns both the master and the composition. You receive Path A by default, a non-exclusive perpetual license to use it inside the finished deliverable, with the credit "Original music by LaunchBox Media Group." Path B, a signed Music Rights Purchase, grants exclusive sync, a master-use buyout, or full assignment.

You are responsible for clearing any samples, interpolations, covers, or third-party music you bring in.

Credit & attribution

Every LBMG-produced work used under the default license (Tiers 2 to 4) must display:

Productions using LBMG original music must additionally display "Original music by LaunchBox Media Group." Omitting or concealing credit requires a signed Credit Waiver & Rights Buyout, the greater of 25% of total production cost or $1,000. Tier 1 rentals carry no mandatory credit, since LaunchBox did not produce the work; a voluntary "Recorded at LaunchBox Collective" location credit is welcome.

Raw footage, masters & project files

For Tier 2 to 4 work, all masters remain LBMG property. Copies provided to you, editors, or contractors for post or reference do not convey ownership. Editors and subcontractors receiving masters are licensees only. Unauthorized duplication, resale, or publication beyond the licensed use is copyright infringement and may also violate trade-secret and DMCA law.

Legal

Non-solicitation

You may not solicit or hire LBMG personnel introduced through LaunchBox outside the engagement, during it and for 12 months after, without written consent.

Confidentiality & portfolio

LaunchBox workflows, pricing, pipelines, client lists, and unreleased files are confidential. LBMG may display and excerpt completed work for marketing, case study, and award purposes unless you purchase a Portfolio Exclusion Waiver of 10% of project cost; this does not apply to Tier 1 rentals.

Clearances & indemnification

You are responsible for rights, releases, and clearances for all third-party music, footage, images, fonts, trademarks, talent, and locations, and you indemnify LaunchBox accordingly.

Liability & governing law

LaunchBox's aggregate liability will not exceed the fees actually paid for the engagement at issue, and excludes indirect or consequential damages. These Terms are governed by Texas law and applicable federal law, with exclusive venue in Tarrant County, Texas, and the Northern District of Texas, Fort Worth Division, for federal claims. The parties attempt 30 days of good-faith written resolution, then non-binding mediation, before litigation.

Entity continuity

LaunchBox entities may be formed, renamed, merged, or dissolved over time. Such changes do not affect these Terms, the ownership of LBC or LBMG intellectual property, or any agreement; any agreement entered with a LaunchBox trade name, DBA, or predecessor is deemed entered with the applicable current entity.

Acceptance

Booking any facility, engaging any crew or agency service, paying any invoice, confirming any session, or checking any acceptance box constitutes full acceptance of the version in effect on that date. Acceptance may occur electronically.

Notices & contact

LaunchBox
2726 Lipscomb Street, Fort Worth, Texas
(817) 961-9690
hello@launchboxcollective.com

© 2026 LaunchBox Collective LLC and LaunchBox Media Group LLC. All rights reserved. LaunchBox Master Terms & Conditions v1.0. Protected by the U.S. Copyright Act (17 U.S.C.), the Lanham Act, the Defend Trade Secrets Act, and Texas law.